What Our Company Secretary Service Offers?

Beyond traditional company secretary roles, we deliver corporate secretarial services in Hong Kong designed to keep your business compliant, organized, and worry-free.
Annual compliance management

Annual compliance management

Guarantee uninterrupted operations for your business by promptly handling your business registration renewal, annual returns filing, and maintaining your registered office address.
Record-keeping

Record-keeping

Maintaining company's statutory records and crafting the Significant Controllers Register, ensuring all company's records are managed and stored securely in your account.
Corporate governance

Corporate governance

We make sure all corporate governance requirements are met, including arranging general meetings, documenting minutes, and drafting resolutions.
Administration updates

Administration updates

Timely and accurate updates to your company's structure, including changes in directors, shareholders, share capital, and company details.
Share transfers

Share transfers

Facilitating the distribution and transfer of shares to new or existing shareholders, while managing shareholder communication, monitoring, and maintaining accurate share registration records.
Regulatory Advisory

Regulatory Advisory

Providing guidance on legal and regulatory matters, ensuring your company remains fully informed and compliant with changes in laws that may impact operations.

Our Company Secretary Package

A single, streamlined company secretarial service package designed to handle all your business compliance needs in Hong Kong. Simple, transparent, and with absolutely no hidden fees.

Company Secretary package

Renewal service
  • 1-year Business Registration Certificate
Company secretary
  • Filing of Annual Returns
  • Preparation of the Annual General Meeting documents
  • Maintenance of company's statutory records with Significant Controllers Register
  • Automated reminders of compliance & filing deadlines
  • Exclusive access to BBCIncorp company management portal
Registered address
  • Registered address for 1 year
  • Mail notification & scanning
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Renewal

US$899

Additional Services For Your Business

Supporting Your Business Beyond Compliance

Explore tailored support for changes, compliance, and corporate continuity with BBCIncorp.

Why Should You Outsource Your Company Secretarial Service to BBCIncorp?

You’re in the best hands with BBCIncorp. Backed by proven expertise in Hong Kong company incorporation and corporate secretarial service, we keep your business compliant and supported at every stage.
  • Expertise and industry knowledge
    Count on our qualified professionals with deep knowledge of Hong Kong company law and sector-specific expertise in tech, finance, and retail—ensuring tailored company secretarial services Hong Kong for every business.
  • Scalable & flexible solutions
    Company secretarial services tailored for startups, SMEs, and MNCs, with flexible pricing that ranges from essential compliance to comprehensive full-service packages.
  • Dedicated support
    Rely on our distinguished team of consultants that attends to the specific needs of your business.
  • Time-saving
    Our team handles all your ongoing compliance and daunting paperwork. So you have more time to focus on what really matters!
  • Transparent pricing
    Only pay for what you need with our customized pricing that perfectly fits your styles and budgets, no hidden charges guaranteed.
why choose our corporate secretary service

Testimonials

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Irfan Khan
Hypermine
I appreciate how BBCIncorp’s company secretary service Hong Kong stays on top of all the changes in regulations. Their proactive approach saves us a lot of time and potential issues.
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Alfa Solutions Corp
The corporate secretarial services from BBCIncorp made managing our company’s legal obligations much easier. They respond quickly and provide clear guidance whenever we need it.
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Beth B. Lawton
Foster Swiss
BBCIncorp truly understands the needs of businesses operating in Hong Kong. The corporate secretarial support they provide is practical and tailored to my company.
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Pavlos Polianidis
Apocentre
Thanks to BBCIncorp’s company secretarial services Hong Kong, we can focus on growing our business while knowing experts manage our compliance needs accurately and promptly.
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Claudia N
Sure Medical
The corporate secretarial services Hong Kong offered by BBCIncorp perfectly suit our company’s needs. Their support is practical and reliable, making administrative tasks much easier to handle

Frequently Asked Questions

What is a company secretary in Hong Kong?

In Hong Kong, a company secretary is an officer responsible for ensuring regulatory compliance and proper governance of a company.

They play a vital role in maintaining the company's records and facilitating communication between shareholders, directors, and regulatory bodies.

What does a company secretary do?

TA company secretary handles statutory compliance, maintains corporate records, convenes meetings, and assists in corporate governance matters.

Read our article for an in-depth look at the role of a company secretary in Hong Kong.

Do I need a company secretary for my Hong Kong business?

Yes, according to Section 474, Cap. 622 Companies Ordinance, every business entity in Hong Kong has to maintain a company secretary at all times. Appointing a company secretary is compulsory for any entrepreneur looking to set up a company in Hong Kong.

Who can be qualified as a corporate secretary?

In Hong Kong, a company secretary can be an individual or a corporate entity.

A qualified individual, usually with legal or corporate governance expertise, can serve as a company secretary as long as they reside in Hong Kong.

A foreigner residing in Hong Kong can also hold the position of company secretary, provided they meet the requisite qualifications and responsibilities associated with the role, regardless of their nationality or residency status.

Can I be director and company secretary at the same time?

Yes, it is possible for an individual to hold the positions of director and company secretary simultaneously in a Hong Kong company.

However, it is important to note that a sole director of a private company cannot simultaneously act as the company secretary. In this scenario, the company must have at least two directors, allowing one of them to be appointed as the company secretary to comply with the regulations governing private companies in Hong Kong.

Can I change the company secretary?

Under Hong Kong company law, you may change your company secretary at any time. However, please note that a business director cannot be appointed as the company secretary.

To replace your current secretary, you must choose a Hong Kong resident or a qualified company secretary firm holding a TCSP licence.

What are the responsibilities of a company secretary?

The responsibilities of a company secretary in Hong Kong cover a wide range of administrative and managerial tasks. Here are some of the key responsibilities:

  • Corporate Governance & Compliance: maintaining records, ensuring compliance, filing documents,...
  • Meeting Administration: arranging meetings, preparing documentation,...
  • Notify statutory changes of the company: reporting changes such as adding/removing shareholders or relocating the company’s registered address,...
  • Administrative & Strategic Support: supporting board operations and liaising with regulatory bodies,...

Why is outsourcing company secretarial services beneficial?

Outsourcing company secretarial services in Hong Kong brings significant benefits that enhance both compliance and operational efficiency. By entrusting these responsibilities to experienced professionals, companies can ensure they meet all legal and regulatory requirements without burdening internal teams. This approach minimizes risks, provides timely updates on regulatory changes, and allows businesses to concentrate on their core activities.Key benefits include:

  • Ensuring compliance with Hong Kong laws and regulations
  • Reducing the risk of errors and penalties
  • Accessing expert knowledge and specialized skills
  • Staying updated with regulatory changes
  • Saving internal resources and time
  • Enhancing overall business efficiency and focus

What is the difference between a company secretary and a designated representative?

In Hong Kong, the roles of company secretary and designated representative are distinct.

The company secretary is a mandatory statutory role responsible for ensuring the company complies with legal and regulatory obligations, maintaining official records, and providing guidance on corporate governance.

In contrast, the designated representative supports the registration of the company's significant controllers with law enforcement authorities. This representative can be a shareholder, director, employee, or a qualified professional such as an accountant, lawyer, or licensed trust or company service provider. Note that some service providers may charge additional fees for acting as the designated representative.

Can a non-Hong Kong resident be appointed as a company secretary?

The company secretary, is a natural person, should ordinarily reside in Hong Kong. For a company secretary that is a body corporate, its registered office or place of business should be in Hong Kong.

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