Order Process

A Private Limited Company (LTD) in Hong Kong offers limited liability, protecting personal assets, and flexible ownership. With a simple setup process and minimal requirements, it ensures business continuity and competitive tax rates. Hong Kong also provides easy access to Mainland China and key Asian markets, making it an ideal hub for international trade and investment. Come to us and give us some pieces of information, and you can get the solutions. We consult via mobile/ email/ Skype before you decide to order your company.

Forming an LTD:

If you do not wish to send your order information over the internet, please download the Order form from our download section, complete and sign it before sending it to us by email, fax, or by regular mail/ courier.

Note: Payment will be done by Visa or Master Card, or Airwallex on the final step.

Upon receipt of your company formation order, we will review it, and come back to you. After receive your order and your payment, one of our customer relationship manager (CRM) will contact you directly on telephone/ skype/ email as the method you want to confirm the order. Please make sure to include precise contact details with your order – if we can't contact you, we will refund the fee(s) and can't proceed any further!

Depending on the required structure of the new company there may be some additional questions to be clarified. We will also confirm to you if the required company name is available. When all details of your order are clear and confirmed by you, we will issue a precise and itemized proforma invoice automatically with your Customer ID.

As required by the law and by the conditions of our Trust or Company Service Provider License, we must properly identify and know our client and the beneficial owner(s) of the new company. This requirement is uniformly accepted throughout the offshore financial services industry and all reputable company formation agents are bound by it. Therefore, before proceeding with a new incorporation for any new clients, we need to receive a couple of documents that identify and characterize the clients we are dealing with - like, a certified copy of passport, a proof of address, etc. We will advise you what exactly is required and how to prepare this paperwork in the easiest possible way (scan copy via email or fax).

If you are a professional organization (intermediary) which intends to purchase companies regularly for resale, specific due diligence requirements will apply – please inquire for full details.

Please rest assured that all of the information you provide to us will be kept in total confidentiality. It is for our internal file only and will remain there! The client information never appears on any public record or registrar (unless the client especially says so) and stiff criminal penalties will be enforced upon us if we illegally divulge our client information to anyone.

Upon confirmation of all details of your order, receipt of the due diligence information, and payment, we will prepare the necessary documents, including the Articles of Association and other mandatory forms required for registering your company. You will need to sign the required documents we have prepared and return them to us via email or fax. However, in cases where the shareholder is an organization, the client will need to sign the NNC1 form and courier it to Hong Kong, which may result in a longer processing time.

We will pay the applicable capital duties and registration fees. Then the documents will be filed with the Hong Kong Companies Registry. To comply with the local presence requirements for company registration, we will also provide a Registered Address and Company Secretary for your new company in Hong Kong.

After a few working weeks, the set of corporate documents for a Private Limited Company will always include the standard logical sequence of documentation:

1. Certificate of Incorporation;
2. Business Registration Certificate;
3. Articles of Association;
4. Incorporation Form (NNC1).

In most cases, your company documents will probably need to be certified. Documents issued in one country would usually be acceptable only within that country. A document can be certified by a Notary or by a government officer – for example, by the Registrar of Companies – but this is still a purely local certification.

To make a document legally acceptable abroad, most countries in the world have agreed on a uniform system of 2nd level certification of public documents. This is the so-called Apostille legalization, or the Hague Convention 1961 process.

By this procedure, the signature and powers of the person who has done the initial local certification (say, a Notary or Attorney) are then additionally confirmed by a 2nd level certification stamp. This stamp or sticker is called an Apostille. It is usually issued by a designated government office, often by the Foreign Office or the Supreme Court.

After this 2nd level certification, the document would be generally acceptable as legal in all member countries of the Hague Convention. That’s most of the countries of the world. For a full list of all countries members of the Hague Convention, please look here. If your country happens not to be in the list, you may need your documents to be legalized at the respective embassy. This is long, cumbersome, and expensive, but can usually be done.

Why would you need that additional certification by Apostille?

If you intend to open a foreign bank or securities account for your offshore company, to purchase a real estate in the name of your offshore company, to register a branch or a joint venture with your offshore company, or to enter into any similar deal where you would have to show the company documents to a third party outside jurisdiction – you will most probably be asked that the documents be properly certified by Apostille.

For these purposes, but only if confirmed in the Order, we would usually arrange Apostille certification for one full set of copies of all the primary sequence of incorporation documents. Additional sets can be arranged as and when required. To be on the safe side, a separate legalization of the original Certificate of Incorporation is available, same as for any other separate document.

Any specific requests as to the form, contents, and certification of the corporate documents can be completed in due course at your request, so that the configuration of your company is exactly as you want it to be.

Depend on how your business’s cash flow run, which kind of business, how much for every transaction and how much revenue a month,… we will give you the best bank for your business. After consulting, we will need your trading proofs/ business plan as our listed to review/ arrange before bring it to bank’s review. The meeting (if any) will be held with bank as your appropriate time. In some special case, may be there is a specialist from us come to bank meeting with you to make all things fluent.

From the time of order, the incorporation of a Private Limited Company normally takes around 2 - 3 business days to obtain the Certificate of Incorporation and Business Registration Certificate. However, in cases where the shareholder is an organization, the processing time will be longer.

Additional certifications (Notary and Apostille) may take another 2 - 4 business days; the exact timing depends on the workload of the relevant certification offices, and this is something we cannot really control.

And the processing time to obtain approval from traditional banks in Hong Kong is 4-6 weeks, while for Electronic Money Institutions, it is 7 - 10 business days.

The documents of your company will be shipped to your indicated address by airmail or courier, depending on your instructions. We use DHL courier service for all our deliveries, but other companies (FedEx or UPS) can be involved if you so wish. The courier delivery of documents may take from two to five days worldwide, depending on the destination.

Although it will be a lot cheaper, we do not recommend delivery of documents by regular airmail. It is not too reliable, and we will not be able to give you any timing estimates or guarantees that the package will even reach you. As opposed to courier delivery, you can't track your airmail over the internet.

All LTD companies must pay annual renewal fees (including taxes) to the Government. In addition, annual service fees for the Company Secretary, Address services, Management Services, and annual professional fees to the TCSP, along with any other additional services (as may have been ordered), are also billed on a yearly basis. The due date for these fees is generally aligned with the company's registration anniversary.

We follow up on the due time for companies in our database, and we would contact you approximately one month before the next anniversary of your company. We will then ask you to confirm that your company's operation should continue for the next year. If yes, an invoice will be generated and sent to you, covering the government annual renewal fee, annual professional fees, and any other regular services that may have been ordered at incorporation. For convenience, these fees are typically invoiced together. The annual renewal fees are all identified in our Fees section.

The Customer ID and password are also mentioned in the first notice email sent by us. You can make a payment online by logging in and making a payment on our website. After payment of the renewal fees, we will take care of the renewal formalities for your company. If required, we will also obtain the Certificate of Good Standing for Your Company (additional fee).

(!) Important! The annual obligations MUST be complied with on time. Non-compliance with annual obligations will make the company lose its status of good standing, and the company will also incur severe late penalties and legal consequences, and will ultimately be struck off the Companies Registry for being in default of its obligations.